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Accounts Executive – Flexible Working Contract

Posted on: Monday 15th February 2021

About In Conference
In Conference has been managing large national and international conferences for the medical, academic and life sciences sectors throughout the UK, Europe, North America and Asia for over 30 years. Widely regarded as one of Europe’s leading Professional Conference Organisers (PCO) with offices in Edinburgh and Glasgow, we are very proud of the fact that we have been working with some of our clients for over 25 years. Our portfolio includes many major Associations and Societies for whom we deliver their annual or bi-annual congresses as well as offering a full Association Management service. Our team philosophy is to go the ‘extra mile’ for our clients and to bring new ideas to the table at every opportunity to ensure our events are delivering value for money and clients retain us year on year.

Job Description
We are expanding our team and require an experienced Finance Assistant on a fixed term contract currently on a working from home basis. The hours of work are flexible and it is expected that these would equate to 3 days per week. Duties and experience will include (but are not limited to):

• Responsible for individual client accounts
• Recording all income and expenditure and fully reconciling all transactions and client bank accounts in excel and XERO
• Preparing regular client financial reports
• Preparation of client quarterly VAT returns
• Preparation of client final accounts and working alongside client’s accountants to prepare client final accounts for Companies House and Charities Commission
• Raising and processing sales and purchase invoices
• Allocating remittance advices to client accounts
• Managing outstanding invoices and chasing debtors
• Cross checking Xero nominal accounts and reconciling for client accounts
• Dealing with online merchant account services and PCI compliance
• Ensuring all emails are actioned in a timely manner
• General financial administration

These duties will be required not only in GBP accounts but also EUR and other international currency accounts.

Experience Educated to GSCE or equivalent, 3+ years working within a Finance Assistant role, Accountancy qualification advantageous.
Key Skills
• Efficient multi-tasker
• Ability to work under pressure
• Fully conversant with Microsoft Office with advanced Excel skills
• Experience of XERO Accounting software
• Excellent written and verbal communication skills
• Attention to detail is a prerequisite as are excellent organisational skills and ability to manage deadlines
• Ability to work in a small team and equally confident to work under own initiative

Salary & Benefits
• Immediate start
• Salary: £18,000 - £22,000 (FTE)
• We offer a contributory Company Pension Scheme
• Additional week’s leave after 5 years of continuous service

Selection & Interview Process
We expect a high response to this posting, therefore only applications that include a cover letter or short video explaining what makes you suitable for this position will be considered.

If selected for interview, you must be able to prove that you have the right to work in the UK if requested.

Due to current COVID restrictions, interviews will be held via ZOOM and we will ask for references for any shortlisted applicants.

To apply, please contact Juliet Bruce-Dickie Email: juliet@in-conference.org.uk 

Download Document: Finance_Assistant_Job_Description.pdf (140.6 KB)

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