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Bid Preparation

In Conference are very proud of our success rate in assisting individuals bidding to host a conference.  We do all the hard work in compiling professionally produced documents and video presentations showcasing the best the city has to offer. Our proposals are based on sound business principles, and the Selection Committee can be confident that the proposal is robust and tailored to the particular requirements of the congress.  

Our service includes:

  • Drawing up a detailed budget for the conference
  • Ensuring the potential conference venue is offering the best financial package
  • Negotiating discounted rates with the audio visual suppliers, caterers and hotels
  • Producing a brand image (logo) for the bid publicity material
  • Producing a comprehensive bid document covering all aspects of why the city is such an attractive and successful conference location.
If required, we support the Local Ambassador in making the presentation to the Selection Committee wherever in the world that may be.

Best of all we offer this service free of charge!  We would love to hear from you if you are considering bidding for a congress in your field of expertise.